The practice of planning, executing, controlling, and closing a project is known as project management and is one of the crucial segments of running a successful business. Hence, the role of a project manager is of the utmost importance for any business management. And, luckily to all of you, business and company owners, one of the best business management agencies in Australia – Latitude 12 – can help you manage your business and find smart business solutions tailored specifically for your business.

Now, let’s go through the basic phases of project management and what exactly a project manager does:

Phase 1 – Define

In the first phase, there are several major tasks a project manager should work through. First of all, they should define the high-level goals for the project and what exactly needs to be achieved once the project is finished. Then, the critical success factors should also be determined, and stakeholder mapping should be done. At this stage, the manager should identify stakeholders and their needs.

The next step is building a project team and assembling the right people needed for ensuring a smooth project completion without any problems. At the end of phase one, the project manager produces a formal authorisation called a charter.

Phase 2 – Plan

Planning is the second phase during which a project manager has one main task – lead the team in the process of developing a detailed plan for the project which will serve as a guide for achieving the goals defined in the first phase.

Here are all the elements a project plan should include:

  • A work breakdown structure of all the project tasks.
  • A work schedule of the project tasks arranged in a time sequence.
  • A resource requirement estimation of the project’s cost and time needed.
  • A risk management plan to avoid or minimise the impact of potential risks.
  • A quality plan to help ensure getting the best results.
  • A communications management plan to help engage and communicate with all stakeholders.

Phase 3 – Implement

Namely, this is the phase where the actual project plan is put into practice. In the implementation phase, the project manager monitors, executes, and controls the implementation process by interfacing with management, assigning responsibilities to team members, organising resources, and ensuring successful and on-time project completion.

By using their negotiation and communication skills, the project manager takes the lead of:

  • Team management
  • Engagement with stakeholders
  • Analysing performance and progress
  • Keeping track of the cost, time, and scope
  • Risk management and quality
  • Solving any issues, if needed.

Phase 4 – Close

Closure phase is obviously the last phase of project management. During this phase, the project manager hands over the completed project to the owner together with all the documented work. He or she also reflects on what was learned during the entire project management process so that other managers can get an overall idea of what should or shouldn’t be done when managing a project.

To sum up, the role of a project manager is of the utmost importance. So, don’t hesitate – give Latitude 12 a call, to ensure sound project management and successful project completion.